Third Party Billing

THIRD PARTY PAYMENTS:

Agencies or organizations requiring course completion or proof of grades BEFORE they authorize payment are considered tuition reimbursement programs. These programs do NOT qualify for the third-party billing process. Students participating in tuition reimbursement programs are responsible to make their own payment arrangements, according to the college's tuition payment policy, and seek reimbursement directly from their sponsoring agency or organization.

When a student's tuition, fees, and/or bookstore purchases are billed directly to an outside agency or organization (not a family member or not owned by you or a family member), the process is termed “third-party billing”. The college agrees to bill the agency or organization directly on behalf of the student. The college must receive written authorization from the sponsoring agency or organization before the third-party billing can be processed. It is the student's responsibility to ensure the Third Party Authorization Form is received by the Cashier’s Office each term before the census date.

THIRD PARTY PROCEDURES:

We can bill any company for tuition and fees. However, we must have a promissory letter stating the specific courses to be paid for, upon receipt of invoice. The information required by the Authorization for Payment should include:

  • Student name
  • Student ID number
  • Agency name and billing address (On Company Letterhead)
  • Name and phone number of contact person
  • Term covered by the authorization to pay
  • Course Name and Number (example: ENG 121)
  • Dollar amount or percentage of college costs covered
  • Types of charges to be covered (Tuition, Fees)

NOTE: We will need a new letter each semester to ensure current status.

AUTHORIZATIONS FOR PAYMENT:

Your authorization for payment can be mailed, emailed, or delivered to the Third-Party Coordinator at:

BY MAIL:

Red Rocks Community College
Attn: Accounts Receivable, Box 2
13300 West Sixth Avenue
Lakewood, CO 80228

PAYMENT TO:

Red Rocks Community College
Attn: Third Party Payments, Box 2
13300 West Sixth Avenue
Lakewood, CO 80228
PHONE: (303) 914-6573
E-MAIL: rrcc.billing@rrcc.edu                         

After the college receives the authorization for payment an award is entered on a student account. This information indicates the funding source and allows the accounts receivable system to generate third-party invoice.

IF FOR SOME REASON, THE THIRD PARTY IS UNWILLING TO PAY THE CHARGES INCURRED, THOSE CHARGES BECOME THE OBLIGATION OF THE STUDENT.

 

BOOK STORE CHARGES:

If the company is to cover the cost of books please provide a voucher or separate letter to the bookstore for payment. Red Rocks Community College and the Barnes and Noble Bookstore are separate entities. All books to be purchased with a voucher must be purchased at the Barnes and Noble bookstore at the Lakewood Campus. These books may also be purchase on-line at: http://rrcc.bncollege.com.

To receive third party billing from the bookstore please submit a promissory letter/billing authorization to:

Red Rocks Community College Bookstore/Barnes & Noble
13300 West Sixth Avenue, Box 13
Lakewood, CO 80228

If you have questions about the book store please contact them directly at 303-914-6520.